PTA Officer Descriptions

Hi Gator Family, We are seeking  PTA Officers for the upcoming school year 2013-2014. If you are interested please contact the front office or complete the form that was sent home.

President  Schedule, prepare and preside at all meetings of the local PTA and of the executive committee/board Perform such other duties as may be prescribed by these bylaws or assigned by the local PTA or by the executive committee board Coordinate the work of the officers and committees Represent the PTA in all meetings with school administration, BOE and county PTA Address various memberships groups as needed throughout the year : Kindergarten Orientation Staff Appreciation Lunch Back to School Night Budget information night Father Daughter Dance Mother Son Dance End of Year Celebration (Spring Fling) Fundraising Distribution of all national, state and county PTA information to executive board    Vice President  Assist the President (as needed) in the day-to-day running and decision making of the PTA. Perform the duties of the president in the President’s absence or inability to serve Serve as committee chairperson liaison for all non-financial matters.  Responsibilities include: Schedule and run (along with the Treasurer) a committee chairperson orientation meeting at the beginning of the school year. Deliver chair people pertinent information such as volunteer lists, letterhead, and any other information needed. Follow up with the chairperson during and after the event to see how things are going and whether or not they wish to chair the event again. Email reminders to committee chairs regarding monthly membership meetings. Report at monthly membership meetings, Any executive board meetings held during the month Meetings held with the administration Items voted on by the board Committee Reports for committee chairs who are not present Treasurer Maintain bank account for the SWEPTA, working with Finance and Audit Committees Receive funds, deposit funds and write checks ·  Disburse funds: reimbursement to members, payment of invoices·  Enter all bank transactions in QuickBooks· Reconcile bank statement and QuickBooks·  Maintain paperwork to support all transactions for audit· Cash box distribution· Prepare reports/ summarize activity for Membership meetings Develop & modify financial and committee communication forms as appropriate (Funds Request, Funds Submission, Event Summaries) Financial training of Chairpersons Secretary   Record all the minutes of all meetings of the Southwest  PTA and of the executive committee/board Have a copy of the approved bylaws Have membership list available at every meeting Handle all official correspondences of the PTA as directed by the President and report to the membership at each meeting. Maintain PTA mailbox at designated school and forwards to appropriate members. Maintain file of PTA correspondence, email and handwritten